Notice: This page includes an unofficial posting of the council minutes. It was developed by obtaining the official minutes from city hall and recreating a page that contains the same content and is as close in format as possible to the original minutes. However, any process such as this is susceptible  to errors, and we welcome people to point out discrepancies between the official minutes and the ones below so we can make corrections. 

CALLED TO ORDER: 7:02 P.M. at City Hall, by Mayor Bob Jaquis

ROLL CALL: Present: Craig Allen, Chris Benda, Lynn Henn, Jon Popp and Peg Uthe.

Absent: None.

CONSENT CALENDAR: Moved by Allen, seconded by Henn to approve the Minutes for January 6, 2003, Revised Revenue and Expense Report for December 2002, Revised Funds Report for December 2002, Agenda, Claims List, Interim Claims List and Receipt List for January 20, 2003. Motion carried.

OPEN FORUM: Tracy Frederick and Jim Gibson with the North Story County Little League spoke at the Open Forum. They informed the Mayor and Council on how the program works and guidelines as to how Gilbert could get involved with this program.

Helen Gunderson a Gilbert resident asked to speak at the Open Forum. Helen was relaying a message from Joy Leister, a Park and Recreation Commission Member. Joy wanted to know if the City would flood the tennis court so that kids could ice skate on it. Council Member Henn expressed his concerns that February is expected to be warmer than normal weather, which would cause problems with freezing. Mayor Jaquis suggested this issue should be discussed next fall.

DISCUSSION WITH WHKS: David Dougherty who has been representing WHKS Engineering, informed the Mayor and Council that he will be taking a new job and will no longer be the Project Manager at WHKS. David introduced Scott Williams who is taking over as the new Project Manager. Scott confirmed the City will continue to receive the same commitment and that he will be the point person.

Mayor Jaquis thanked David for all of the work he has done for the City and said he appreciated and enjoyed working with him.

DISCUSSION OF LIONS PARK DRAINAGE: Scott Williams reviewed with Council a bid the City received from Ames Trenching on repair work to the box culvert under the bridge at Lions Park. Scott explained what Ames Trenching would be doing and how it would minimize the water collected in the box culvert from storm sewer drainage. Scott said that the work done by Ames Trenching is the most feasible solution as to cost, but will not completely correct the problem of standing water.

Council member Craig Allen asked how much of the water would still remain in the culvert after Ames Trenching did this work. Scott said that he could not give an accurate answer without doing a more thorough survey.

Moved by Allen, seconded by Popp for WHKS Engineering to conduct an extended survey of the box culvert area at Lions Park. Motion Carried.

DISCUSSION OF COUNCIL SUB-COMMITTEES: Council member Allen asked that this agenda item be postponed to the next meeting (2/03/03).

DISCUSSION OF 2003-2004 BUDGET: Mayor Jaquis and Council discussed and determined individual amounts on budget items for the 2003-2004 City budget.

RESOLUTION 404: APPROVING THE CONVERSION OF THE NEW CHART OF ACCOUNTS TO IMPLEMENT GASB 34 FOR THE 2003-2004 CITY BUDGET: Moved by Henn, seconded by Uthe to adopt RESOLUTION 404, approving the conversion of the new chart of accounts to implement GASB 34 for the 2003-2004 City Budget.

Roll Call Vote 5-0. RESOLUTION 404 declared adopted unanimously, signed by the Mayor and hereby made a portion of these minutes.

RESOLUTION 405: SETTING A DATE FOR A PUBLIC HEARING ON THE 2003-2004 BUDGET FOR THE CITY OF GILBERT: Moved by Uthe, seconded by Henn to set the Public Hearing date for the 2003-2004 City Budget for February 17, 2003 at 7:00 p.m. at the Gilbert City Hall, 119 Main Street, Gilbert, Iowa.

Roll Call Vote 5-0. RESOLUTION 405 declared adopted unanimously, signed by the Mayor and hereby made a portion of these minutes.

RESOLUTION 406: APPROVING A CONTRACT FOR LAW ENFORCEMENT SERVICES WITH THE STORY COUNTY SHERIFF’S OFFICE FOR FISCAL YEAR 2003-2004: Moved by Henn, seconded by Allen to adopt RESOLUTION 406, approving a contract for Law Enforcement Services with the Story County Sheriff’s Office for fiscal year 2003-2004.

Roll Call Vote 5-0. RESOLUTION 406 declared adopted unanimously, signed by the Mayor and hereby made a portion of these minutes.

ADJOURN: Moved by Allen, seconded by Uthe to adjourn at 9:25 p.m. Motion carried.