Notice: This page includes an unofficial posting of the council minutes. It was developed by obtaining the official minutes from city hall and recreating a page that contains the same content and is as close in format as possible to the original minutes. However, any process such as this is susceptible  to errors, and we welcome people to point out discrepancies between the official minutes and the ones below so we can make corrections. 

CALLED TO ORDER: 7:00 P.M. at City Hall, by Mayor Bob Jaquis

ROLL CALL: Present: Craig Allen (arriving at 7:18 p.m.), Chris Benda, Lynn Henn, Jon Popp and Peg Uthe.

Absent: None.

CONSENT CALENDAR: Moved by Henn, seconded by Uthe to approve the Minutes for February 3, 2003, Revised Revenue and Expense Report for January 2003, Revised Funds Report for January 2003, Agenda, Claims List, Interim Claims List and Receipt List for February 17, 2003. Motion Carried

OPEN FORUM: Helen Gunderson a Gilbert resident asked to speak at the Open Forum. Helen wanted to inform the Mayor and Council of a meeting she has scheduled for March 6, 2003 at the Gilbert City Hall to explore possibilities for Gilbert’s 125 Anniversary. Helen said that at some point it would be good to discuss how the city would like to be involved with this Anniversary. Helen requested that this item be on the March 17th agenda to follow up with council after the March 6th meeting.

PUBLIC HEARING FOR GILBERT WATER SUPPLY WELL NO 4: City Engineer, Scott Williams stated that the project statement has been handed out for the Public Hearing on the Gilbert Water Supply Well No. 4. The city will be receiving written comments until February 28, 2003 and any comments made will become part of the record that will be included with the submittal made to the DNR.

Mayor Jaquis asked for a motion to open the Public Hearing for Gilbert Water Supply Well No. 4. Moved by Uthe, seconded by Henn to open the Public Hearing for Gilbert Water Supply Well No. 4. Motion Carried.

Mayor Jaquis asked if there were any comments from the public at this time. No citizens addressed the Council and City Hall has received no verbal or written comments to date.

Mayor Jaquis asked for a motion to close the Public Hearing for Gilbert Water Supply Well No. 4. Moved by Henn, seconded by Uthe to close the Public Hearing for Gilbert Water Supply Well No. 4. Motion Carried.

PUBLIC HEARING FOR FISCAL YEAR 2003 –2004 BUDGET: Moved by Henn, seconded by Popp to open the Public Hearing for Fiscal Year 2003 – 2004 Budget. Motion Carried.

Helen Gunderson a Gilbert resident asked for clarification on the intent of the $1,500.00 increase in the Park and Recreation category on the budget. Council member Benda stated that part of it was for the baseball program. Council member Henn agreed that this was the intent since the city is uncertain as to how much will be utilized for the baseball program this summer.

Moved by Benda, seconded by Henn to close the Public Hearing for 2003-2004 Budget. Motion Carried.

APPOINTMENT OF MARK VANDENBERG TO THE PARK AND RECREATION COMMISSION: Moved by Popp, seconded by Uthe to approve the appointment of Mark Vandenberg to the Park and Recreation Commission. Motion Carried.

GENERAL DISCUSSION OF FUTURE WATER AND SEWER PROJECTS: At the Mayors request City Engineer Scott Williams put together a list of different future water and sewer projects. Items Scott reviewed with Council were Lagoon Expansion, Sanitary Sewer Outfall, Utility Expansion to the Middle School, Water Plant Back Water Improvements and Updating the City Utility Maps.

RESOLUTION 407: APPROVING THE ADOPTION OF THE 2003-2004 FISCAL YEAR BUDGET: Moved by Uthe, seconded by Henn to approve Resolution 407 the adoption of the 2003-2004 Fiscal Year Budget.

Roll Call Vote: 5-0

Resolution 407 declared adopted unanimously, signed by the Mayor and hereby made a portion of these minutes.

DISCUSSION OF COUNCIL SUB-COMMITTEES: Council member Allen reviewed a proposal he put together on Gilbert City Council Committees, Liaisons and Responsibilities. Craig’s proposal included four committees being Finance Committee, Water/ Sewer Committee, City Maintenance and Improvements Committee, Community Development and Activities Committee with each committee to consist of two members of the Council being appointed by the Mayor.

Moved by Allen, seconded by Uthe to begin a committee structure for the operation of the Gilbert City Council. Motion Carried.

ADJOURN: Moved by Allen, seconded by Uthe to adjourn at 8:47 p.m. Motion carried.